Add comments and highlight text

You and people you’re sharing your presentation with can add comments to text, objects, charts, and slides. Comments are useful for making notes to yourself, asking questions of reviewers, conveying editorial suggestions, and so on.

You can also highlight text and then add a comment to it.

When you don’t want comments and highlights to be visible, you can hide them.

Add a comment

Commented text uses a color unique to the comment’s author. Any text, objects, and table cells with comments have a comment marker.

  1. Select text, or click a table cell or an object, then click Comment button in the toolbar.

    Comments on a slide are always open.

  2. Enter a comment, then click outside the comment to close it.

To read a comment, click it. To remove the comment, click Delete in the comment.

You can change the size of the comment text by choosing Keynote > Preferences > General (from the Keynote menu at the top of your screen), clicking the Text Size pop-up menu, and choosing a size.

Set the author name and color for comments

  1. Choose Keynote > Preferences (from the Keynote menu at the top of your screen), then click General.

  2. Enter a name in the Author field.

  3. To change the color, choose View > Comments > Author Color (from the View menu at the top of your screen), then choose a color.

Highlight text

You can highlight text in text boxes and shapes, then add comments to it. You can’t highlight text in tables, but you can add comments to table cells.

  1. Select the text, then choose Insert > Highlight (from the Insert menu at the top of your screen).

  2. To add a comment, click the highlighted text, then enter a comment.

To remove a highlight, select the text, then choose Edit > Remove Highlights and Comments (from the Edit menu at the top of your screen).

Show or hide comments

  • Click View button in the toolbar, then choose either Show Comments or Hide Comments.