Save a presentation in another format

To save a Keynote presentation in another format–PDF, Microsoft PowerPoint, QuickTime, HTML, Images, or Keynote ’09–you export the presentation in that format. Exporting creates a copy of the presentation in a new format, and it’s useful when you’re sharing the presentation with others who may use different software from you.

Any changes made to the exported version don’t affect the original.

Export your presentation in another format

  1. In the menu bar at the top of your screen, choose File > Export To > [file format].

  2. Specify export settings, which differ depending on file type:

    • PDF: Choose an image quality. The higher the image quality, the larger the file size of the exported copy. Each slide appears on its own page of the PDF. If you select “Print each stage of builds,” each build is printed on its own page, in the same order as the presentation.

    • PowerPoint: Select the “Require password to open” checkbox to add a password to the file.

    • QuickTime: If you recorded a narration, you can click the Playback pop-up menu, then choose Slideshow Recording. Otherwise, your presentation is self-playing and advances to the next slide or build according to the time intervals you enter. If you have an animation that is set to advance following a previous build or transition, it’s not affected by the time interval you entered.

    • HTML: Open the index.html file and your presentation opens in a web browser. Animations and builds are also exported with your presentation.

    • Images: Choose the slides you want to export as images, and select an image format for your slides. The higher quality the image, the larger the file size.

    • Keynote ’09: Select the “Require password to open” checkbox to add a password to the file.

  3. Click Next, then type a name for the presentation.

    The file extension is automatically appended to the presentation name.

  4. Enter one or more tags (optional).

  5. Click the Where pop-up menu, choose where to save the presentation, then click Export.

    To see more locations, click the arrow next to Save As.